Secretary

Sobriety Requirements: 1 year

Acts as chair for monthly Intergroup meetings and facilitates necessary Intergroup business in between meetings as needed. 

• Maintains email account: secretary@slaalosangeles.org 

• Keeps current list of contact information for Intergroup officers. 

• Responsible for booking the meeting room well in advance. 

• Assists in coordinating zoom hybrid meetings if/when needed 

• Responds to online inquiries to the Intergroup Secretary and Officers throughout the course of service. • Makes inquiries with Intergroup officers and representatives for any new business/motions. 

• Prepares agenda in advance of monthly Intergroup meetings, which includes new business/motions. Prints and brings copies to meeting.

• Arrives no later than fifteen minutes prior to Intergroup meeting start time to be available for any final business and questions, and to distribute materials prior to the start of each meeting, prior to calling the meeting to order. 

• Calls the meeting to order at the appointed time. 

• References Secretary format to guide meetings, ensuring that appropriate voting procedures and other standard practices are followed. 16 

• Asks for volunteers to serve for the current meeting as Timer, Counter, Spiritual Reminder (for 30 second rule), and Serenity Committee (3 members who can meet outside with any disruptive persons.) 

• Expedites business in every way compatible with the rights of Intergroup members and in accordance with the Traditions and Concepts of Service. 

• Recognizes members who are entitled to the floor as listed in agenda and in discussion at large. 

• States and puts to a vote all questions that legitimately come before the Intergroup as motions or that otherwise arise in the course of the Intergroup meeting. Announces the result of each vote, or, if a motion that is not in order is made, rules that it did not pass. 

• Sets and guides the tone of the meeting, enforcing the rules relating to debate and those relating to order and decorum within 

• Decides all questions of order, subject to appeal, unless, when in doubt, the presiding officer prefers initially to submit such a question to the Intergroup for decision. 

• Responds to members’ inquiries relating to parliamentary procedure or factual information bearing on the business of the Intergroup. 

• Authenticates by his or her signature, when necessary, all acts, orders and proceedings of the Intergroup. 

• Declares the meeting adjourned when the Intergroup so votes or, where applicable, at the time prescribed in the program, or at any time in the event of a sudden emergency affecting the safety of those present.